Folder-level permissions

Michelle Choate 2 · 05/23/24

I would love to see this and have put this in as a request for years! Then Workspaces can function much like a OneDrive where you can give access to one item or a folder. And it would also be great if you could remove permissions from certain people from a sheet in a workspace or a folder.

Ashley F · 05/29/24

It has been a few years now, are we getting any closer to being able to share at the folder level? I just had to break a workspace that had 6 folders grouping the data up into different spaces, making it more difficult for teams to see all of their work.

Michael Camut · 06/04/24

This is vitally important because of customer access. This would limit to a folder versus to just a dashboard and certain sheets (all individually needed at this time).

Ide AirTrunk · 06/19/24

This is also especially true when you have a program workspace with respective projects underneath - the workspace permissions then become relatively ambiguous as you look to share with the relevant parties for each project!

isa.ohara · 06/28/24

I'm going to add in my 2 cents - I 1000% second, third, fourth, and fifth every. single. comment. here -

I see that it is "on the roadmap" - will it be coming soon?

To use the API to set up our app to give permissions is now timing out because our workspace is so full of folders, sheets, dashboards, and reports. We have 53 assets in one client folder (which is a different topic) and MOST of those need to be shared.

When things get messed up - it takes forever and mistakes are made (especially by me - because I get bored clicking and clicking and clicking) - all would be solved with folder level permissions… PLEASE release this by the time Engage gets here (if not sooner!!!).

Thank you!!

JJensen · 07/30/24

Many from our company would highly recommend having this feature. It is very time consuming to provide permissions at a sheet level when you can't allow access to the full Workspace. Seems like a logical step to have permissions at the folder level.

Sylvia Kay · 08/05/24

Very essential! I have very large workspaces and struggle greatly we Workspace-level permissions!

Jacob A · 08/13/24

It would really be good to have folder/sub folder sharing abilities as against sharing individual sheets/reports/dashboards.

It's really time consuming when you have to share the sheets to individual people and they more more when you have to take them out.

Sarah Bidula · 08/18/24

It would be incredibly useful to be able to share a folder within a workspace to help protect data, but not have to share 10+ sheets with the folder separately.

OGonzalezSLC · 08/19/24

One major consideration (once launched) would be to ensure there is a way to view who has access to the various folders owned by you. Often there are complex projects which include a number of sub-teams and sub-committess that are not privy to all of the information. However as matrixed teams change and are fluid, it's important to have a "finger on the pulse" of who has access and how to quickly adjust permissions.

cmr.enggroup · 09/02/24

The ability of sharing individual folders within a workspace is essential. without this, the list of workspaces becomes over complicated.

MLM1978 · 09/16/24

When we provide access to folders it automatically provides access to entire workspace. It will be good if we can have the folder access separate which will give automatic access to all reports and sheets underneath the folder. But folder access should not automatically give access to the workspace.

Katy Santiago · 09/19/24

@Genevieve P. is there anyway to have this considered for review/prioritization or have a SmartSheet product contact give an update here? Thanks!

This is such a challenge and results in not being able to give people access to items that would greatly improve the efficiency of their workday or going through a cumbersome administration process.

KRay · 09/19/24

Dear Smartsheet,

Do you have any updates on this request? It was posted several years ago and users are still struggling! You have such an amazing product but folder level permissions really does need some attention. Thank you!

Sara Kouba · 09/25/24

I would love to see folder level sharing implemented. This would be a massive help in cleaning up and streamlining things in Smartsheet.

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