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Dynamic View comments, @mentions, and notifications for users not shared to underlying sheet
When a user is shared to the Dynamic View but NOT the underlying sheet, @mentions in the Comments tab do not auto-populate and are rather useless. This makes no sense, as the purpose of Dynamic View is to prevent the need for sharing the underlying sheet and sensitive data. Communication should be able to be streamlined…
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Suggested sharing contacts now available!
July, 28, 2025 We're enhancing the sharing experience to make it more personalized and efficient. Now, when you share a Smartsheet item or workspace, the sharing modal will suggest contacts you frequently collaborate with, allowing you to quickly select and share with users directly from the suggestions or by adding their…
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Removing Shared Users
One thing that frustrates me the most is not being able to remove shared users easily. I know in the User Management section I can type in a e-mail address and have that person removed from all shares. However, I have 100+ shares. Why isn't there a list that shows me every person that is allowed to share on each sheet.…
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Sheet Timeout & Performance Issues – Identical Copy Works Fine, Original Doesn’t
Hi everyone, I’m currently working with a Smartsheet that includes: ~30 conditional formatting rules ~1700 rows Multiple columns with INDEX/MATCH formulas Numerous columns with regular @cell formulas Numerous columns with various types of data Two Data Shuttle workflows that update dropdown values in two columns Multiple…
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Folder-level permissions
I have a Workspace with folders for different teams. Is it possible to give access to certain folders and not the entire workspace? Currently I am giving everyone viewing access to the Workspace and the editing access to specific sheets. It would be nice to manage the access rights on folder level
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Help Article updates July 2025
Hello Community, We’ve published the following new content. New videos on these topics: Smartsheet Permissions and Sharing in Sharing permission levels and tasks How to create a Sheet Summary Report in Create a sheet summary report How to create a Row Report in Build a row report And these new best practices: DataTable…
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Lock a shared sheet into a standard format/setup
It would be great to eliminate the frustration of your view on a shared sheet being rearranged by cell width and wrapped text done by another user. Individual users should have the ability to save their own view of the sheet, or clear all their customizations and have it revert back to the original default view. Could work…
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Merged: Sheet Default View Sharing - Filter & Grid View
This discussion has been merged.
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Users Removed from a Smartsheet Account but in a Company Created Distribution Lists Shared to Assets
I know Distribution Lists (DL) are discouraged and we continue to try to prevent users from using them, but there is no way to best manage this. We are currently on the legacy subscription plan but preparing to convert to USM so cleaning up our user lists REMOVING inactive and termed employees through the Admin Center:…
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Merged: Option to add add widget descriptions for additional context on Dashboards
This discussion has been merged.