Best Of
Search/Find Column Titles
Finding one specific column out of hundreds can be a real challenge sometimes especially if you are not the one who built the sheet or if columns have been moved around.
Being able to search for column titles using CTRL+F (or really any other way of searching within SS) would be a HUGE time saver.
Paul Newcome
Automatically Identify, Notify, and Archive Inactive Smartsheet Assets
Problem
Smartsheet environments quickly become cluttered with inactive Sheets, Reports, and Dashboards that are no longer viewed or updated. This creates confusion for users and significant overhead for admins, especially in large or regulated environments.
There is currently no native way to automatically identify, notify owners, or clean up inactive assets.
Proposed Solution
Introduce a built-in inactive asset management feature that:
- Detects assets with no views, edits, or modifications after a defined period
- Default: 120 days
- Configurable by System Admin (ex: 90 / 120 / 365 days)
- Automatically notifies the asset owner with a list of their inactive assets
- Allows owners to take action:
- Delete
- Move to Archive Workspace
- Auto-create archive workspace if one does not exist
- Ignore (optional time limit)
- If no action is taken, assets are automatically archived
Why This Is Valuable
This would:
- Reduce Smartsheet sprawl
- Improve governance and audit readiness
- Save admins significant manual effort
- Help owners clean up their own content
- Scale asset management for enterprise environments
Current Workaround (Why This Is Needed)
Today, I have to:
- Download the Sheet Access Report
- Use Power Query to clean and transform the data
- Upload it back into Smartsheet using Data Shuttle
- Use Dynamic View to share with asset owners
- Manually manage cleanup and follow-ups
This works, but it’s time-consuming, complex, and not scalable.
A native Smartsheet solution would eliminate all of this manual effort.
Bottom Line
Automated inactive asset alerts and archiving would dramatically improve Smartsheet governance, usability, and admin efficiency.
👍 Please vote if you manage or own many Smartsheet assets.
Chizu Hieida
The timeline dashboard widget now supports using a report as a data source
December 22, 2025
Earlier this year, customers gained the ability to add a timeline view widget to dashboards, but it could only draw from a single sheet. Now, the timeline widget also supports using timeline reports as a data source, allowing teams to surface timelines built from multiple sheets or projects. Learn More
Environments availability: Commercial US, Commercial EU, Commercial AU
Plan availability: Business, Enterprise, Advanced Work Management
Subscription Model Availability: Legacy model, user model
Stay informed by subscribing to receive product release updates for curated news of recently released product capabilities and enhancements for the platform of your choosing, delivered to your inbox. As new releases occur, you will receive a weekly email with news of what's released every Tuesday.
Lekshmi Unnithan
[UPDATED 2025] Start Your Community Customer Journey Here!
Welcome to the Smartsheet Community—we’re so excited to have you here!
Based on your feedback, we've redesigned our Customer Journey to be clearer than ever. We want to celebrate your contributions and help you take advantage of everything the Community has to offer, so we've outlined the updated journey available to you through our programs and ranks below:
- Rank & Reward Program - Level up through 6 ranks and unlock perks by participating in the Community.
- Community Customer Programs - Ready for more? Once you’ve mastered the Community Ranks, apply to join our exclusive customer programs, starting with Community Champions.
Check out this infographic below and scroll on for more details.
1. Rank & Reward Program
Your community journey starts here! We love how you encourage and support one another, and this program is designed to recognize and reward that positive impact. Begin upleveling in Community by completing the Onboarding Checklist.
Your Rank
Your rank reflects how active you are in Community, and it is displayed as stars on your profile. There are six ranks, and as you climb up you unlock rewards, from exclusive invitations to private groups, surprise swag, access to virtual meetups, and new beta features and functionality.
⭐ Note: Once you reach the top-two ranks, Leaders and Ambassadors, you can also get considered for the Community Champions program. More on that in just a little bit!
Level Up
Ready to start growing? You level up within the Community by being an active participant, earning Points and Badges, and reaching key milestones.
Ways to earn points: Provide an answer to a question; engage with others by tagging them in a post; have your answer selected as a helpful solution and more!
Ways to earn badges: Earn badges by making positive contributions, joining groups, engaging on the Community platform, becoming certified or being a power user of the Smartsheet product.
Collect them all 😉: Review the Badges Dashboard to see all available badges - some are only available for a limited time so check back often!
Note: Many badges will be automatically assigned to you once you complete an action or set of actions, but you can also request a badge following these instructions:
- Make sure you're logged into the Community
- Click on the Badge that appears within another Community Member's profile or on the Badges Dashboard.
- On the Badge page, click the “Request This Badge” button
- In the window that appears, type a note to our team and click Send Request
Recognition
We love celebrating the amazing people that make up this Community:
- You'll have opportunities for being highlighted on our Weekly and Monthly Leaderboards on the homepage.
We also feature a Member Spotlight each month showcasing a member of the Community. Do you know someone in the Community who should be next month's Member Spotlight? Nominate them here.
2. Community Customer Programs
Once you’ve conquered the Rank & Reward program, you get the opportunity to apply for our exclusive Community Customer programs.
🏆 Community Champions
A Smartsheet Community Champion is a member who demonstrates product expertise and generosity in sharing best practices and support with others on the platform. A new class is selected annually, and only Leaders and Ambassadors can nominate themselves. Learn more here.
⚡Overachievers
Smartsheet Overachievers are an elite group of customers who have a passion for achieving the seemingly impossible and helping others do the same. Applications open annually, and you must participate in a series of approved activities to be eligible. Learn more here.
Smartsheet Customer Programs
Participating in other Smartsheet customer programs helps to further increase your rank within Community and improves your chances of becoming an Overachiever:
- Advocate for Smartsheet in your organization with the resources and support from the Mobilizers program.
- Get exclusive, early access to some of our newest features through the Early Adopter program.
- Connect with enterprise leaders across industries and share feedback as part of the Advisory Council program.
Review the official rules for the Rank & Reward program below, and check each of the programs pages linked on this post for more information.
Rebeca S.
Best practices badge
Create a best practices badge for users who submit them. Example, this post was a lifesaver for me:
Darren Mullen
Re: Report Formatting
Yes! I have just filled one out. I also have a meeting schedule with my account rep soon and will bring this up as a feature we would like to have included. SmartSheets development team seems to prioritize requests based of off % of requests. If anyone has found this post via google search PLEASE fill out a request for this feature. The more requests, the sooner and more likely the smartsheets team will help make this happen!
Joseph S.
Re: Report Formatting
@Joseph S. What if you were referencing multiple sheets? How would it know which one to pull the formatting from for the grouping?
Instead of having formatting pulling from sheets to be reflected in grouping, maybe it would be better if we were able to use formatting within reports themselves that could essentially "override" the formatting in the sheet if you wanted. Having formatting as part of the report itself I would think should lead to formatting options when grouping (if you wanted to submit a product enhancement request).
Paul Newcome
Re: Using HTML to format body of an automated workflow email
Hello. Looking for an update on this topic to see if this feature has been updated. Thank you!
Eenmeier
Personal Account for Fun (And Practice)
I am always trying to advance my skills and so, being the unapologetic Smartsheet buff that I am, I now pay for my own personal Smartsheet account to play around and practice my skills on personal projects. In my heart I would like to someday live somewhere else and to help me determine where…. I built a Smartsheet. Using formulas and conditional formatting I rank the data I collect on each city and then report it out in what I call my color map, with an overall rank based on the rankings of the other categories.
Alan Miller 11
Comments for Conditional Formatting
When creating conditional formatting, it would be helpful to have a Comments field where you could add context on what the formatting is indicating, and why it is doing it. This is helpful when you have multiple people that manage the conditional formatting.
See the attached photo for a mock-up of this idea.
jtallman