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How can I share a folder with specific people in a workspace while limiting them from seeing other folders in the same workspace?
...It's been over two years since this feature was requested.
https://community.smartsheet.com/discussion/sharing-folder-workspace#comment-form
Hi Jeffrey,
Unfortunately, it's not possible at the moment, but it's a great idea!
Please submit an Enhancement Request when you have a moment.
The way that it works today you would have to share each item one by one.
I hope this helps you!
Have a fantastic week!
Best,
Andrée Starå
Workflow Consultant @ Get Done Consulting
I love being able to point the report builder to a workspace to sift through hundreds of files and 1000x transaction records to return only the data that I need to work with. But due to the sharing limitation that Jeffrey mentioned I started to put things in separate workspaces. This creates additional manual overhead in the report builder because the criteria for "where" in a query has become too difficult to manage. There's definitely something missing in the hierarchy, .... either folder sharing is needed or another grouping level above workspaces would go a long way to help with sharing and collaboration across many teams.
Exactly.
I have to manually share 473 reports due to the fact that Smartsheet isn't well...to Smart.
43 unique folders x 11 sheets/reports/dashboards.
Andree,
Thank you for the response but I'm baffled how this feature hasn’t been implemented yet.
I am now spending the day sharing 473 sheets/reports/dashboards instead of just having to share 43 folders.
(fwell i guess it can't hurt, ....submitted)
Thank you for submitting your entry. A copy is included below for your records.
Smartsheet Product Enhancement Requests
CategorySharing / Collaboration
Enhancement Request SummaryShare a folder or Workspace Groups
DescriptionMy enhancement request is to allow custom sharing of folders in a workspace or add a grouping category above workspaces to allow more complex sharing between large numbers of teams.
Happy to help!
Why don't you use Workspaces instead?
Andrée
Sharing a folder is probably not a good solution unless there's a change to how the report builder looks at a location.
I believe the following is correct.
1) If you point the report builder to a workspace you query every sheet in the workspace. Sheet additions and deletions affect the records returned.
2) If you point the report builder to a folder the current contents become the where criteria so new sheets won't be looked at. I'm not sure what happens to deletions but it doens't really matter querying a folder isn't dynamic.
I think the ultimate solution is to allow greater flexibility with workspaces by adding workspace "groups". I can easily solve a lot of problems by putting things into separate workspaces but once you have a large number of workspaces how do you make a report to look at all workspaces?
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