How do I provide a colleague rights to edit a webform?

Jennifer Paquette

Have given him admin rights to the sheet & workspace, but he still can't edit the webform.  Thoughts?

Tim Meeks

Jennifer,

 

Is he a licensed Admin?

 

TIm

 

http://help.smartsheet.com/articles/522221-using-web-forms

 

Web forms can be created and configured by the sheet owner and licensed collaborators with Admin access to the sheet. With this permission level, you can generate a link to the form (which can be entered into a browser's address bar) or iFrame code to embed it into a website using HTML - then anyone can fill it out.

NOTE: During a 30-day free trial, you can create, preview, and test web forms, but aren't able to generate a public URL or embed code. These options are only available on web forms owned by licensed users.

Jennifer Paquette

I guess I'm not sure if he's a licensed user?  (Or even if I am?)  How could I access a list of my company's licensed users?  Thanks for your help!

Tim Meeks

Check with your system Admin for your account or with SS support. If you can create, delete or rename sheets, you're a Licensed User.  If you can't create or delete sheets, you may have just been shared a sheet as an Admin and are a non-licensed Admin for that sheet only. 

 

Hope that helps.

 

http://help.smartsheet.com/articles/1155182-sharing-permission-levels

 

Admin:

• All functions available to Editors
• Insert, rename & delete columns, change column properties (licensed Admins only)
• Move columns within the sheet (licensed Admins only)
• Hide/unhide columns (licensed Admins only)
• Lock/unlock columns & rows
• Edit cells in locked columns/rows
• Set notifications and reminders for others
• Edit conditional formatting rules
• Create & manage web forms (licensed Admins only)
• Enable dependencies on a project sheet:
  • If all required columns (start, end, duration, predecessors) already exist in the sheet, both licensed and non-licensed Admins can enable dependencies.
  • If the sheet doesn't contain a required column, only a licensed Admin is able to enable dependencies as doing so will require Smartsheet to insert new columns.
• Edit dependency settings
• Publish the sheet

NOTE: Some features listed above are only available to licensed Admins - meaning the Admin must either have their own paid subscription to Smartsheet or be designated as a Licensed User on a multi-user Team or Enterprise plan (Learn more about Managing Users on a Team/Enterprise plan).

Stewart Grinton

You can check the number of users per account by going to ACCOUNT > PLAN & BILLING INFO. Also below that PLAN & BILLING INFO is USER MANAGEMENT which will show you the list of individual emails associated with users an Admin has invited to the account.