How to right-size a Project Portfolio?

wliddick ✭✭✭✭
edited 12/09/19 in Smartsheet Basics

This question may be more on Project Management and Culture than it is solutioning in Smartsheet Software, but possibly some of you have done something creative in Smartsheet to help your organization.

I have been with my organization for a year now and have been able to build out a project portfolio.  Having the visibility is great and it has been a real eye opener at a high level - "Wow, look at everything we are trying to accomplish!"

The challenge now is rightsizing the portfolio - How much can the organization handle and what projects will give the most benefit?  I feel we are getting a handle on the benefit piece, but not on the how much piece.  We do have a culture here of saying yes to everything - they all have value, so it's hard to say no.  One concept I am trying to get across is that we do not want to go from a "culture of yes" to a "culture of no", but we do want to go from a "culture of yes" to a "culture of best" - we can only do so much, so what gains the most benefit for the organization?

Anyway, if any of you have had success in your organization on tackling this area, I'd love to hear from you.  I have ideas I am working on and would be glad to share them, but so far they are only ideas.




  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    I am curious about ideas on this as well. Our sales team is on a roll lately, but the rest of the company has been struggling to keep up due to staffing not growing in line with our needs.


    I too have a few ideas that are in use, but every little bit helps when you're trying to ask for more staff.

  • wliddick
    wliddick ✭✭✭✭

    Paul, thanks for the reply.  Let's see what other responses we get.  Also, I will be at the conference next week, if you or others are interested in meeting to discuss this and other PM topics.

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    I would love to, but unfortunately this year's budget was a little short to be able to justify sending me to ENGAGE. I am definitely planning on following it pretty closely online and am already trying to get 2020's budget to include the trip.


    I will most certainly be keeping an eye on any other responses here as well.