Can I get a notification when a new collaborator has been added to a sheet?
Hello,
I have multiple sheets and dashboards created for different departments.
We are allowing editors the ability to add collaborators to their sheets. I need to track who has been added as a new collaborator across all the multiple sheets so I can add these users in their specific groups (which grant them access to view some dashboards).
Is there a way to get a notification every time someone is added or removed as a collaborator?
Best Answer
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Hello,
In case anyone needs to know everytime a sheet is shared (a new collaborator is added, collaborators are deleted, or permissions are changed) I found a hidden workflow that does that.
Just go to Automation / Manage Workflow
From the dropdown list go to the end and select "Basic Workflows..."
Select "Alert someone when this sheet is shared".
This is what I needed and it works!
Answers
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Hi Ivonne,
Unfortunately, as far as I know, it's not possible at the moment, but it's an excellent idea!
Please submit an Enhancement Request when you have a moment to have your vote added
As possible workarounds, you could maybe use the Download the Sheet Access Report from the Account Administration area or use the premium add-on, Event Reporting.
More info:
There is a premium add-on, Event Reporting that can provide you with much more information. Is that an option?
More info:
Would that work/help?
I hope that helps!
Have a fantastic week!
Best,
Andrée Starå
Workflow Consultant / CEO @ WORK BOLD
✅Did my post help answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Hello,
In case anyone needs to know everytime a sheet is shared (a new collaborator is added, collaborators are deleted, or permissions are changed) I found a hidden workflow that does that.
Just go to Automation / Manage Workflow
From the dropdown list go to the end and select "Basic Workflows..."
Select "Alert someone when this sheet is shared".
This is what I needed and it works!
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