How to send 1 approval request email for multiple items?

Hello Smartsheet Community!
I have a list of 40 items that I want to send to stakeholders to either approve or decline.
This will be used as a voting system, where the items that get the most approvals advance to the next step in a process.
When I have used the UPDATE request workflow in the past, the recipients got 1 email with all the pertinent rows.
I set up the APPROVAL automation work flow and sent it to myself to test it and I was very surprised to receive 40 emails, a separate one for each row.
Is there a way to avoid multiple emails when sending out approval requests?
Thank you for taking time to assist me.
Carroll
Answers
-
The Approval Request action in a workflow is currently configured to send one email per-row, as you've found. There isn't a way to group or bundle these approvals into one notification email.
You could potentially use an Update Request to complete the same action (having a column to Update the value to Approved instead of clicking a button), or you could have the users go directly to the sheet or filtered Report to Approve/Decline all rows at once.
Please let the Product team know about your feature request by filling in this form, here.
Thanks!
Genevieve
Need more information? 👀 | Help and Learning Center
こんにちは (Konnichiwa), Hallo, Hola, Bonjour, Olá, Ciao!👋 | Global Discussions
Categories
- All Categories
- 14 Welcome to the Community
- Customer Resources
- 67.5K Get Help
- 466 Global Discussions
- 156 Industry Talk
- 510 Announcements
- 5.5K Ideas & Feature Requests
- 87 Brandfolder
- 156 Just for fun
- 81 Community Job Board
- 520 Show & Tell
- 35 Member Spotlight
- 3 SmartStories
- 307 Events
- 35 Webinars
- 7.3K Forum Archives