Add project name to update requests


I have numerous projects that all have the same work breakdown structure. If I send out request updates (via automation) the end user doesn't know which project the request is asking about. Unless I specifically state what project I am referring to in a manual update request I don't see a way to have that info included. So to the end user, all context is lost about what project. Is there any way to have that included in all my automated update requests? Thanks for any help provided.


  • Julie Fortney
    Julie Fortney Overachievers

    Great question, and this is something we have run into with our project management solution. Do you have the project name/number included in your sheet name? That would be my first suggestion, since the sheet name should be listed in the update request.

    Do you use Control Center to spin up projects? If so, I suggest adding a column to your sheet for project number/name, and cell linking that to pull from your metadata sheet. You could then include that column in your update request.

    Julie Fortney

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @edb309

    I hope you're well and safe!

    To add to Julie's excellent advice/answer.

    • Another option that I often use in my solution is to add a Sheet Summary Field with the Project Name, then reference it in a so-called helper column, and make it a column formula so it will be included on all rows. You could then have that column in the Update Request.

    Make sense?

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: | | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • mav13
    mav13 ✭✭


    I don't use Control Center, however I am exploring the possibility to add the project name to the Send Update Request to don't have to type it for each of the projects and Project managers, since a project manager could have multiple projects. Thank you