Allow Approvals and Update Requests to be completed by individuals not shared on SS

Mitchell Heinen
edited 01/18/23 in Smartsheet Basics

Hi SS Community. Smartsheet automations are great for collecting information from others! One problem I have been experiencing is wanting certain individuals to approve/decline requests. As it is, you are only able to approve/decline if you are added to the sheet. I work within a company with 20,000+ employees, my department having 600 of those employees. Adding every single individual to a sheet is unrealistic. Having a way for the 600 employees on free accounts to approve/decline and submit update requests without being shared the sheet would be helpful for bigger organizations who require data from individuals across departments. Additionally, sharing sheets outside an immediate team could compromise certain information. Thank you.