Desk Hoteling

Levett Washington
Levett Washington ✭✭✭✭✭✭
edited 06/16/22 in Smartsheet Basics

Has anyone built a solution for the daily assignment of desk? We are going to use the Jobsite template to check people into the office and assign training however, we need a way to assign desk each day.

Thanks in Advance



  • Hey Levett,

    Thanks for posting. It sounds like you are looking for a "hoteling" template which can be used to schedule desk space. I did a quick search around our templates and found, Event Staff Hotel & Passes Template, being the closest to what you are looking for.

    In reviewing the Template, it gave me a good idea of what the "flow" of this action may look like. I've noted a few ideas below on how you could utilize Smartsheet Functionality to create a proper Hoteling Template Set:

    • You may separate Available Spaces and Unavailable Spaces in separate Sheets, then pull them both into a Report for ease of viewing and data editing.
    • By using the Automation Workflow: Move Row feature, you can dynamically move Available/Unavailable Spaces between Sheets as they become open or reserved.
    • I would also consider creating a Time-Based Automated Workflow to set reminders for these reservations.


    I hope this helps!


  • Kate Wilson
    Kate Wilson ✭✭✭✭✭


    Curious to see if you were able to come up with a solution for booking workspaces.

    Thank you,


  • Hello All,

    I wonder if you guys have found a way for associates booking workstations.



  • Levett Washington
    Levett Washington ✭✭✭✭✭✭

    We decided to go another route for desk booking.

  • Kate Wilson
    Kate Wilson ✭✭✭✭✭

    We also decided to go another route. Ended up using outlook.