publish workspace structure without complete workspace

Keg4321

I have a number of sheets and folders in a workspace.  I have the workspace shared with some people and they can see my structure fine.  For other users I have only shared specific sheets, these other users don't actually see the structure I created at all, with their account they just see another sheet in their general sheets list.   

Is there some way I can create a filing structure in a single workspace and grant access to specific individual sheets and have those select people still see the file structure and only the sheets they were granted access to?

Andrée Starå

Hi,

Unfortunately, I don't think it's possible for them to see anything but what they have access to.

I hope this helps you!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

J. Craig Williams

Can you describe what you would like to see?

I've some ideas on what I would want to see, but don't want to influence you with my thoughts.

To be clear, I do not have a solution, but this syncs with other use cases I have.

Oh, and "publish" in your post title is misleading. Publish is likely not the way to solve this.

Craig

Keg4321

So as a base what I might have is below.

Top level workspace

• folder 1
  • sheet a in 1
  • sheet b in 1
• Folder 2
  • sheet c in 2
  • sheet d in 2

 

I'd like everyone to see the "top level workspace" name when they look at their left hand navigation.  I might grant access to bob to see "sheet c in 2" so from a navigation point of view he should see following because this is all he has access to.

Top level workspace

• Folder 2
  • sheet c in 2

Unfortunately today all he sees is:

Sheets

• sheet c in 2

 

So there is no good way to tell a person how to navigate or find a sheet today.  The are totally left to their own filing system or depend on someone sending them direct link.

J. Craig Williams

Would 

Sheets:

Top level workspace - Folder 2    <<< this is a folder, not a workspace

• sheet c in 2

work?

(Smartsheet does not currently have folder sharing or sub-workspaces, so this is not possible yet)

Craig