"Shared To Me" items in a folder/workspace outside of general "Sheets" folder

Let us have a specific folder/workspace "Shared to me" where all items shared individually to us sit nicely together and not in between all the stuff in "Sheets".

Somtimes unsers having access to workspaces with one version of a sheet and having another version in their "Sheets" folder mix it all up.

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Comments

Jeff Reisman

@Stefan I like this idea. My "Sheets" section is getting pretty crowded, since I own about 400 sheets and have access to 400 more. I use workspaces and folders as much as possible, but it's getting silly.

One thing I do all the time is sort the Sheets list by owner, thereby I can easily differentiate between my sheets and those shared to me.

wtang82236

yes, I've been searching for how to word this similar question. Access as the users internally is all great with the workspace, BUT how will my customers access shared items? Often times it seems a customer is only accessing sheets/reports/dashboards through links. What is available to 'portal-ize' all shared items to a customer? What feature am I missing to help my customers get to what I'm sharing with them? As an outside 'Viewer' or 'Guest' what organization is there to getting to what I have shared with them aside from Links?

Even within different departments within the same company, our shared items to other departments only show up in the "Sheets", and has no organization at all. What is available to sort this out? The other depts are not part of our workspace.

rdrovdahl

Not a new feature but I'm requesting that the ability to create folders under the top level 'sheets' browser view. This feature was removed I believe sometime early 2025 causing my teams and me a lot of trouble.

The issue being that when you are sharing individual sheets/reports/dashboards with outside resources instead of entire workspaces, it can get very messy and unorganized. Everything shared with you shows up in the single 'Sheets' top level folder and there is no way to organize under the top level folder anymore. You also run into situations where the same sheet name is used under different projects over and over and yet the recipient has no idea which sheet is for which project. There's just a general lack of organization and you're not able to drag these items into your other workspaces either. Honestly, it's a bit ridiculous not having this capability which has always existed and I might ultimately need to look for an alternative to Smartsheet as my projects continue to scale out.

This is a pretty big deal and should never have been removed..

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