Changes to asset Admin permissions and new Plan Asset Admin role, now generally available!

@Stu Benoff Yes, we are still looking at building a report to provide visibility into assets in a plan. This is currently in early design.

@ker9 Yes, the transfer tool will still be available but all it will do is move the owner permission to another user.

Deleted items go to the person who deleted it's folder. In the future, we are exploring a shared deleted folders.

When an owner is deactivated, nothing happens. Asset continues to work as is and will not be purged.

@QuanT - Is Smartsheet looking into a bulk update user access permissions in an account? Similar to Bulk Update Basic Permissions and Premium App Permissions works.

Example: You run a Bulk Update Sheet Access, Smartsheet sends you an email with the excel file in it. Opening it up you see all the Sheet Access of all users, lets say 100,000 rows of information. You could then use basic excel filter by Shared To Permissions column (and others like Workspace or Asset name if you want to narrow it down) to find all the Admins and change it to Editor permissions. Save the updated excel and drag/drop it into the popup from the Bulk Update menu.

Is this an idea on table?

My company has tens of thousands of assets shared on Admins level and thankfully we keep Admins strictly to our domain only. However to have to ask each user to review their Admin level permissions and report back so I can change it from Admin to Editor level seems like an impossible task and not the best use of time.

This functionality could potentially even be used to MIMIC a current users share permissions to a new user. You could copy/paste rows in the downloaded excel and just change the Share To Permission from X to Y user, pending they have a Smartsheet account. I get this feature request a lot in my company when we add in a new user, the management just says "Give Y user the same permissions as X user" and that's normally easier said than done.

Thank you for taking the time to review my questions,

Michael

I see an option for Plan Asset Admin now, however, there does not appear to be any way to determine who has been assigned to that role:

ETA: It's not listed as a role in a downloaded User List - if nothing else, it should be there.

@Lori Ryan - thanks for the suggestion, but then I have to depend on 14 other System Admins to update the group.

It appears under the Licensed User roles:

Since it's seems to be a rather powerful role, I would have expected it under System Admin.

Adding insult to injury, not only is there no method to determine who has this new role, the user list does not even count the Plan Asset Admin role as a role:

I had 7 roles prior to adding PAA and have 7 after adding that role.

@QuanT Do we really need to request an enhancement for something that should have been done before this change was rolled out?

@PSExcellence Couldn't have said it better myself. I am the System Administrator for our account I would love visibility to all items so I can back up the workspaces and assets however do not like the request to approve access going to anyone other than the owners. We have sheets that should not be shared due to PHI/PII and I have worked to get those that I know exist locked down but this could cause sharing that should not be happening.

Thanks for the information about the upcoming changes to Smartsheet, these are really useful steps to improve asset management and prevent problems when key stakeholders leave; It's great that you give users the option to subscribe to product updates so they can stay up to date with changes and prepare for them in advance.