How do I share specific rows only?


I want the user to see rows that are assigned to them only.


  • Gia Thinh
    Gia Thinh ✭✭✭✭✭✭
    edited 03/08/24

    Hi Drey,

    The correct way to share a subset of data (rows, columns) in a sheet with users is by utilizing Dynamic View- a Smartsheet's annual paid add-on. Users will have access to a view that allows them to see only the rows and columns assigned to them.

    Gia Thinh Technology Co., LTD - Smartsheet Solution Partner.

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Drey

    I hope you're well and safe!

    To add to Gia's excellent advice/answer.

    Dynamic View would be my first choice, but two more options exist.

    • Premium App, WorkApps
    • I recently developed a (what I call) Dynamic View Light. It's pretty advanced, but in short, it uses cross-sheet formulas, INDEX/MATCH, and a specific structure and method, so it can only show data that should be available to the viewer.

    Would any of those options work/help?

    I hope that helps!

    Be safe, and have a fantastic weekend!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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