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how to get an URL to the latest version of an attachment?

kefir
kefir โœญโœญโœญ
edited 12/09/19 in Archived 2015 Posts

I have attachments in my workspace and need to be able to email an URL to an attachment to people. I can do it via the Send Attachment feature (I wish I could get it derectly from a right click menu by the way).

That URL is unique to a particular document version however. ย How do I get a URL that will take me to the latest/current document version? I do hope it is possible, otherwise my users will be reviewing old / superseeded document versions!

ย 

Regards,

Comments

  • Joel Johnson
    Joel Johnson โœญโœญ

    I think you are correct, the URL is unique to each document, and I the URL is only good for 30 days.

    ย 

    I am not sure exactly what your business process is, or how many people you are sending attachments to, or how many rows of attachments you have, however you may have a couple different options to share the most current information:

    1.ย  If you aren't concerned what people see, you could publish the sheet in a "Read Only-Full" mode then they would certainly have access to the most up to date attachments and information.ย  Then they would have a link to your sheet which they cannot change, and the URL is fixed.

    ย 

    2. If you are concerned about what people see, you could create a report, or a series of filtered reports that you publish as read only, and then share that URL.

    ย 

    Probably not much help with exactly what you want, but you might beable to make something work.ย  Good luck.

  • Travis
    Travis Employee
    edited 10/08/15

    You can email attachments by right clicking on the attachment and selecting Send Selected Attachment. If there are multiple versions of a file, the newest will be sent. You can also right click on the attachment and select Version History to see and send any past versions. ย 

    ย 

    Each URL will be unique - there isnt a way to generate a URL that will ALWAYS link to the lastest version.

  • kefir
    kefir โœญโœญโœญ
    edited 10/08/15

    Hi Travis,

    Well, that is my point. A URL to a version has its purpose, but in a typical review scenario a URL to the current/latest version is needed. Just imagine sending a link to a document with a request to review to 10 people? The URL takes you straight to a document, so a reviewer won't even know that there may be a more recent document version. It is a nightmare to manage it later! It is basic IM 101 in content management systems, and SmartSheet with attachments and versioning seem to want to be in that space.ย 

    So I proposeย adding a right click / context menu option to retrieve the URL to theย 

    1) given version

    2) later/latest verion

    Regards

  • Travis
    Travis Employee

    I understand and I will submit your feedback to our product team!ย 

    ย 

    Thanks kefir!

    ย 

    ย 

This discussion has been closed.