Is there a way to create a search box?

11/16/18 Edited 12/09/19
Answered - Pending Review

We are wondering if anyone knows how to build a public facing sheet that has a search box where customers could type in a word or two and then have it return any hits. The data that would be searched could be linked to another sheet and that file would not need to be viewable on the public one. Is this possible?

Answers

  • Andrée StaråAndrée Starå ✭✭✭✭✭
    edited 11/16/18

    Hi Jess,

    If you publish the sheet so they could use the search function.

    Another way could be to use filters maybe. 

    Would that work?

    Have a fantastic weekend!

    Best,

    Andrée Starå

    Workflow Consultant @ Get Done Consulting

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Andrée,

    That is what we would like to avoid because it tens to confuse our customers. We are hoping to keep it simple so all they see is a search box and short description.

    Thanks,

    Jess

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    Happy to help!

    How many records is the database?

    Best,

    Andrée

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • 1037 rows.

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    I might have a way. 

    How many different objects do they need to search for?

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Roughly 4148. However, hat number is a little high because each row in theory should have four searchable fields, but some have only two or three.

  • Basically we have a spreadsheet with about 1,000 items. Each item has four different codes. We want for the public to be able to search for the items by any of these numbers or by the item name. I was hoping that a template or dashboard could be made that provides the end user with a search box and then returns any matches based on the Smartsheet in the background that is linked to the public facing sheet. Is this possible?

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    Can you share the sheet, screenshot or some example data so I can get a better understanding of the structure?

    You can share the sheet with me at [email protected]

    Best,

    Have a fantastic weekend!

    Andrée

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • veeveeveevee ✭✭✭✭✭

    Hello,

    were you able to find a solution for this?  I have the need to do something similar.  

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    Hi,

    How would you like to use it? Can you describe your process?

    Hope that helps!

    Have a fantastic day!

    Best,

    Andrée Starå

    Workflow Consultant / CEO @ WORK BOLD

    work-bold


     

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Hi Andree

    I am struggling with the same issue. I want to provide a search function for public viewers. Unfortunately it doesn't work to use STRG + F on a published sheet with read only permission. Furthermore, shared filters cannot be edited on published sheets. I can't find any way to provide a search function either on my dashbord nor in my master grid for the public viewers. I would really appreciate your hints. Thanx Reni

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