Reaching for Specific Information Return

MikeCorvin
MikeCorvin ✭✭✭✭✭✭
edited 12/09/19 in Smartsheet Basics

I am trying to use a set of sheets for material tracking from various suppliers without actually having to have my employees use several sheets to do it.  I am wondering if there is a way/formula to look through a specific column for a supplier name, and in whichever row it finds said supplier it then outputs that entire row as a result.  I would use this to build individual supplier sheets for review while allowing our production staff to only have to monitor/edit one sheet.

Comments

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    Have you looked into building reports?

    thinkspi.com

  • MikeCorvin
    MikeCorvin ✭✭✭✭✭✭

    I have glossed over it; however, can you use one report to seed information into several different sheets dependent upon a singular answer?  IE If(Supplier = x) put information on X sheet but if(Supplier = y) put information on Y sheet?  If not then I am stuck with the same problem as before.

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    You can reference entire workspaces and folders within a report. Assuming the layout of all of the sheets is that same, it will essentially create a "Master". When a cell is updated in a report and the report is saved, it will then automatically update the corresponding sheet that the row was pulled from.

    thinkspi.com

  • MikeCorvin
    MikeCorvin ✭✭✭✭✭✭

    I will learn more about them over the rest of the week and see if I can make it work for my needs.

  • MikeCorvin
    MikeCorvin ✭✭✭✭✭✭

    Thank you Paul!

    After looking through the reports section it does exactly what I need, by searching a specific column for an exact text string I can then build the report to not only pick and choose the columns I want to show, but also what order I want them in.  This will of course allow me to format anything into the correct format for a Dashboard no matter how i make the initial sheet!  This way i can exclude proprietary information and only share the need to know information with our suppliers, and by keeping it out of a work space I can set up several suppliers from the same sheet.

     

    Many thanks,

    Mike

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    Excellent! Happy to help! yes

    thinkspi.com