Change the "from" email address on automated emails

Fabian Julian

I am the owner but I have sheets built for a user and any time an automation sends an email the recipient sees the following:

FIRSTNAME LASTNAME via Smartsheet <automation@app.smartsheet.com>

I do not want my name on these automation emails, is there a way to change it to

someone (workspace collaborators / users) via Smartsheet...

Thanks

Fabian

William Lupo

This is a huge failure and SmartSheet has been absent on this issue. Allowing for a proper FROM name is simple

Andrée Starå

Hi @Fabian Julian @William Lupo

I hope you're well and safe!

To add to previous excellent advice/answers.

Here's a possible workaround or workarounds

• Create a so-called general System User Account and name it something general, and then use that instead.

Also, Please submit this as a Product Feedback or Idea (If it hasn't been added already) when you have a moment.

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Toufong Vang

Configure the workflow automation to be triggered by the collaborator/user. Smartsheet automation will use that person's email address in the alert/notification. Otherwise it defaults to the email address of the sheet owner.

Eva

@Fabian Julian If you transfer ownership of the sheet, the automations should stop coming from you.

Eva

Fabian Julian

@Eva But I am a licensed owner. But my team member to whom I can transfer ownership is unlicensed ? I am unable to transfer ownership. Can you please recommend any other option if available ?

Eva

@Fabian Julian Unfortunately, I don't believe there is another option. Transferring of ownership is the only option I'm aware of and as you mentioned, the other person would have to be licensed.

William Lupo

This is a huge failure and SmartSheet has been absent on this issue. Allowing for a proper FROM name is simple

Andrée Starå

Hi @Fabian Julian @William Lupo

I hope you're well and safe!

To add to previous excellent advice/answers.

Here's a possible workaround or workarounds

• Create a so-called general System User Account and name it something general, and then use that instead.

Also, Please submit this as a Product Feedback or Idea (If it hasn't been added already) when you have a moment.

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

William Lupo

Andrée,

Do you know if a general system user account is free or does it require a license?

thanks

Andrée Starå

@William Lupo

Happy to help!

It requires a license.

William Lupo

Then that's even worse and a non-starter.

Guess they designed it this way to drive income via licensing

Andrée Starå

@William Lupo

I don't think it was designed to drive income. It's more that it's how it works now with Smartsheet features.

Please submit it as an idea/feedback, but I'd guess it's already added so that you could add your vote instead.

Please submit this as a Product Feedback or Idea (If it hasn't been added already) when you have a moment.

✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up/Awesome or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

mleesc

Please vote for this change

https://community.smartsheet.com/discussion/132914/automation-email-from-name