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Notify an assignee that the predecessor required to start work has been completed.

edited 12/09/19 in Archived 2017 Posts
08/16/17 Edited 12/09/19

I am looking for a solution that will allow an email to be sent to an assignee informing them that their part of a project can begin since a predecessor was completed. Any help would be greatly appreciated. 

Comments

  • I can only think of the solution:

    1) have a checkbox column, which you check when a task is done.

    2) make a new contact column, where the contact of the following task is. I will name it "following task assigned to"

    3) make a notification which sends an email immediately when the checkbox is checked and specify that it should go to the contact in the "following task assigned to" column.

    If anybody else has ideas I would appreciate :)

    Kind regards

    Arnis

  • Jason TarpinianJason Tarpinian ✭✭✭✭✭

    I created something similar to this, if you have multiple predecessors you can use this formula (mine are based off of input dates = task done)

    =IF(AND(ISDATE(Predecessor1),ISDATE(Predecessor2)...etc),"Go","No")

    Then I have setup notification to ping "Contact List" when columns changes to "Go".

    I even go as far as adding conditional coloring to cells to show which are ready to proceed with!

    Jason Tarpinian - Sevan Technology

    Smartsheet Platinum Partner

  • Mike WildayMike Wilday ✭✭✭✭✭

    The way I set up our company's sheet is by adding a "Handoff To" Contact List column. We have to manually set the contact from the following row, but then we set up Notification, for when a task is marked complete, to email the Handoff To column. This has been working for us. 

  • Thank you all for the help! The solutions you all pointed out work quite well!

This discussion has been closed.