Hello community, we heard your feedback on the need for folder-level sharing in Smartsheet Workspaces. We're excited to announce that Smartsheet has introduced Collections, a new feature that will help you share only a portion of your workspace!
What Are Collections?
Collections allow you to group specific Smartsheet items—sheets, reports, dashboards, forms, and even external content (like Google docs and Youtube.com links)—and share them with others without giving them access to the entire workspace. Collections are available to Enterprise customers on the new membership plan type.
How Collections Help You:
- Granular Sharing: Share only the relevant content with the right people, enhancing security and reducing confusion.
- Simplified Permissions: Manage access rights at the collection level instead of individual items or the whole Workspace.
- Unified Access: Organize all project-related content in one place, making it easier for collaborators to find what they need without navigating multiple folders or workspaces.
Get Started (see our help articles to learn how to use collections):
- Create a Collection: workspace admins can create a new collection within a workspace.
- Add Relevant Items: Include the necessary sheets, reports, and external files.
- Share the Collection: Share it with your team members, assigning appropriate permissions.
We're confident that collections will streamline your workflows and enhance collaboration within your workspaces. Please give it a try, and let us know of your thoughts!
Best regards,
John Hieger