Folder-level permissions

The ability of sharing individual folders within a workspace is essential. without this, the list of workspaces becomes over complicated.

@Genevieve P. is there anyway to have this considered for review/prioritization or have a SmartSheet product contact give an update here? Thanks!

This is such a challenge and results in not being able to give people access to items that would greatly improve the efficiency of their workday or going through a cumbersome administration process.

I would love to see folder level sharing implemented. This would be a massive help in cleaning up and streamlining things in Smartsheet.

It would be a very useful and fundamental enhancement to be able to share a Folder Only instead of having to share the entire Workspace.

Lots of community subscribers have requested this for several years. It would be a great and very badly needed enhancement

Hi @Genevieve P.

I see that Collections has been enabled as a means of enabling 'folder' permissions, and a guide I've found explains it can be achieved by adding from the Workspace menu. In the example the icon sits below the + symbol.

I'm on Enterprise in Australia and have no such icon on the desktop app, although it appears in the browser version. However, the choice to add a Collections is still conspicuous by its absence.

Does Australia still not have access to this function? And why is the app experience different to the browser?

Apologies for asking you directly, yours was the first name that came to mind.

Thanks,

Paul

Currently, we cannot share a single folder within a workspace. We need to be able to create a workspace and then be able to share specific folders within those workspaces with specific individuals so that they can only see their own folders and not the folders of others.

Hello community, we heard your feedback on the need for folder-level sharing in Smartsheet Workspaces. We're excited to announce that Smartsheet has introduced Collections, a new feature that will help you share only a portion of your workspace!

What Are Collections?

Collections allow you to group specific Smartsheet items—sheets, reports, dashboards, forms, and even external content (like Google docs and Youtube.com links)—and share them with others without giving them access to the entire workspace. Collections are available to Enterprise customers on the new membership plan type.

How Collections Help You:

• Granular Sharing: Share only the relevant content with the right people, enhancing security and reducing confusion.
• Simplified Permissions: Manage access rights at the collection level instead of individual items or the whole Workspace.
• Unified Access: Organize all project-related content in one place, making it easier for collaborators to find what they need without navigating multiple folders or workspaces.

Get Started (see our help articles to learn how to use collections):

1. Create a Collection: workspace admins can create a new collection within a workspace.
2. Add Relevant Items: Include the necessary sheets, reports, and external files.
3. Share the Collection: Share it with your team members, assigning appropriate permissions.

We're confident that collections will streamline your workflows and enhance collaboration within your workspaces. Please give it a try, and let us know of your thoughts!

Best regards,

John Hieger