Requesting scheduling for events that show up in calendar view

Richard D. Vogt

I'm using Smartsheet to request things through different processes in our organization, but one request process that is giving me headaches is requesting after hours air conditioning. We use building automation to control when air conditioning runs, and people have to request A/C if they are using a facility when the A/C is not scheduled to run. We use the Calendar View to see the requests, and the status of those requests is conveyed by changing colors. One-day, two-day, and week-long schedules are easy to accomplish, and easy to see in Calendar View. What is lacking is an easy way to schedule recurring events, such as every Tuesday and Thursday for the month. The schedule bar stretches across weekends from the start date, to the end date, and isn't visually intuitive. We need some way to request schedules for recurring events, and to have them display visually as they should in calendar view. Maybe have a section of the request form that built an array, and then inserted the individual days as seperate child rows under the main request row? I'm thinking out loud here...

Shaine Greenwood

Hi Richard,

You might consider the Calendar App premium add on for Smartsheet: https://www.smartsheet.com/apps/calendar-application

Reach out to our Sales team (link to them available on the above site) with any questions on this to make sure it's right for you.

J. Craig Williams

Is everything going to be a paid add-on going forward?

Craig

Richard D. Vogt

My very first thought, exactly.

Richard D. Vogt

I looks like with the Calendar App you still have to schedule recurring events (i.e. every Mon, Wed, and Fri from July 1st through Sept 30) or they will not show up on the proper days throughout the schedule. We need a good visual aid to see schedules, so that if something is scheduled on Tuesday and Thursday for the next ten weeks, the bar only shows up on Tuesdays and Thursdays. This helps people see errors in their schedule requests before the request is actually scheduled. It would be a big deal, especially since Smartsheet handles process requests so well.

Richard D. Vogt

This comment drove a wooden stake right through the heart of my discussion thread ;-)

J. Craig Williams

Apologies. 

I hear "There's goes Craig again" a lot.

Craig