Edit contact display?

edited 12/09/19 in Smartsheet Basics


Do you know if you can edit the display of a contact in an assigned to column? Ideally I just want to see the initials in the icon and not the name/ email that follows.




  • Mike Wilday
    Mike Wilday ✭✭✭✭✭✭

    Hi Jo, 

    I don't believe its possible without adjusting the names of the person in the sheet and removing their full names by providing just the First and Last Initial instead of their full name when you add a contact. You might be able to adjust the user name in the system and indicate the first and last initial for everyone's name. 

    This is a good idea however, so I suggest submitting a product enhancement request

  • Hi there,

    Wondering if this feature has been rolled out, as I'm interested in it as well. I wasn't able to find a way to make this edit when I edit column properties of the assigned to column.

    I look forward to hearing back!



  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @Sarah E

    You can apply a sort of "nickname" in front of a specific contact for one sheet's Contact Columns by double-clicking on their contact and changing what appears:

    This doesn't change their actual contact or name so when you go to Share the sheet with the user their original Name will appear. (See: Contacts)



  • Sarah E
    Sarah E
    edited 10/26/21

    Thank you @Genevieve P. ! Is there a way to edit my own name? I'm able to update my team's contact name but not my own. Or would another admin have to help with that?

  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @Sarah E

    Your own name will always display what you have set it as in your Personal Settings.

    My apologies, I should have also clarified that these "nicknames" are specific to your account, so if someone else is looking at the sheet they'll see the name they have personally assigned to a contact instead of the initials that you have displayed.

    If you want a contact to always have initials instead of a name, this would need to be set in their Personal Settings instead. In this instance, yes, a System Admin would need to configure this for the members of your organization (see: Admin Center: Add, Edit, and Delete Individual Users with User Management)



  • Andrew Stills
    Andrew Stills ✭✭✭✭✭

    I was able to achieve this for display purposes by reducing the column to the minimum width.

    Also, If you hover over the initials it will give you the full name.

    Hope this helps!


    He who fails to plan is planning to fail. - Winston Churchill

  • Sam Swain
    Sam Swain ✭✭✭✭

    Hi all, to take this one step further, I added conditional formatting to change the cell to black if it's not blank and then increased the font size to 12. That way you don't see any of the text and the initials appear in the middle of the cell (more or less) - perhaps a little OCD but I think it looks a lot cleaner!