Sharing a Contact List

claudio.avola40751

Good Morning.

is there any chance to have a sheet in Smartsheet with a list of contacts and connect that list as Smartsheet contacts to share with all people within your Business account? (10 members with licence in my case)

regards

Shaine Greenwood

Hello,

There currently isn't a way to automatically have contacts in a sheet go into everyone's "My Smartsheet Contacts" on your Business account, or to have a shared "My Smartsheet Contacts" list. When you have a moment, please submit a Product Enhancement Request using the form under Quick links on the right of the community site to let our Product team know that you'd like to have this feature added to Smartsheet.

One potential workaround is to have a sheet that is dedicated specifically to contacts that you need to share with others in your account. Here at Smartsheet, our HR department has a sheet that keeps track of all employee's names, departments, phone numbers, complete with photos of employees in a text/number column.

Warren Labuschagne

https://community.smartsheet.com/discussion/comment/64826#Comment_64826

@Shaine Greenwood if you submit a product enhancement, how does Smartsheet match these with similar requests? I may request the same feature as someone else, but my heading and the way I describe it may be different, so Smartsheet doesn't count these together. Is there a way to look up all product enhancement requests, to see if there is one that matches. Not sure why they don't use the Vote Up anymore.

Genevieve P.

Hi @Warren Labuschagne

Based on feedback similar to what you're describing, we created a new area in the Community specifically for product feedback ideas and requests!

You can now submit your feature request to the Product team by creating an Idea Post in the Smartsheet Product Feedback and Ideas topic here in the Community. This will allow other users to vote on your enhancement idea and the top-voted posts are reviewed each month.

You can also search through current ideas by using the Community search and filtering by the Product Feedback and Ideas Category.

Here's more information:

https://community.smartsheet.com/discussion/92094/faqs-and-guidelines-for-posting-product-feedback-ideas

Cheers,

Genevieve

Warren Labuschagne

@Genevieve P. thank you very much, this is useful!

CAS the CSA

Is there functionality on this yet? I can't find the option to keep a master list that functions for form users.

dadkins

@CAS the CSA sadly not it seems. Been on the look out as well and posts I've seen that's asked the question is from years back. I think this and the lack of cohesion with contacts across systems like forms and sheets is a major miss and makes it so much harder to use and upkeep Smartsheets.

Lindsay Whitbread

Hi,

This is certainly possible using an add-on for Smartsheet. The way that it's achieved is to sync that central list of contacts into the dropdown list of the contact columns in your sheets. So, the My Smartsheet Contacts itself isn't getting updated (that's not possible) but the end result of having the central list of contacts available throughout Smartsheet is certainly achieved.

The add-on is called DropSpark and it's available in the marketplace.

This supports automation so that when somebody updates a sheet to include a contact column, it will automatically start updating the central contact list into that new column. Pretty cool!

Cheers,

Lindsay