Automatically archive info to new sheet once hit limit .. ?

dana y

Hello there,

 

Was hoping someone could have some insight on this.  We are looking to see if smartsheets can be the platform for an operators log..  the features of the dashboard and filters to help ease searching ... 

But our issue is; the size constraints .. we probably would use 5000 lines in a few weeks and to manually archive could be cumbersome and another task to put on already busy people .. so would like to know once the size gets to a certain point; if there is something we could set up so smartsheet automatically moves this info to another searchable new sheet and has a new blank one ready to go?  or better yet a seamless transition that would be undetectable by the user ?

We still need to keep access to i would probably guess one years worth of logs .. 

 

Thanks much

dana  

 

Andrée Starå

Hi Dana,

I think that something could be set up with the help of Zapier or a similar service.

My thinking is that there would be a rule in the sheet that triggers when you've come to 4950 rows and that would create a new sheet. Not sure if it's possible.

I hope this helps you!

Best,

Andrée Starå - Workflow Consultant @ Get Done