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SmartStories
A video series celebrating the vibrant voices of the Community.

Legal case management
Hello community. I'm fairly new to Smartsheetm, but I've seen enough demos to know I'd really like to learn how to use it. Seems like it can do what I need but I'd like to ask those with more experience. Is anyone here using it a law firm environment in lieu of a case management system? That's what I'm hoping to do,…
December Question of the Month 💭 Join the conversation and receive a badge
Can you believe it’s the last month of 2023? 🤯 During this year, you were busy with so many things — work and personal projects, spending time with friends and family, pursuing your goals and passions, while also finding space to rest and grow. You’re truly the definition of peak humans. That’s why now we invite you to…
Salesforce Imports Apostrophes
This is a public service announcement... If you have an Index/Match that isn't working, and the source sheet is a data mesh or data shuttle from Salesforce, check the numeric field to make sure there isn't a leading apostrophe. The apostrophe will not appear until you click in the cell. You can rid of it with a helper…
Check Out My New Demo Web App: A Smartsheet Dashboard Visualizer!
Hello All, I'm excited to share a simple yet effective demo of my new web app showcasing Smartsheet's API's power. You can find it here: https://api.smartsheetdev.io/login. It's Free and secure! What's This App About? After successful OAuth2 authentication, you'll be directed to a Smartsheet Dashboard. It's a…
Promotion!
I recently received a promotion from Project Mgr. to Assistant Director for Systems integration for data and strategy. I can't celebrate without attributing Smartsheet for this achievement.
How to Search for Duplicate Ideas
This discussion was created from comments split from: FAQs and Guidelines for posting Product Feedback Ideas.
Background auto-refresh a sheet as frequently as every minute.
This might be my first real contribution to this community, but I think I have had a breakthrough with respect to background auto refreshing a sheet. I've seen the common solution of utilizing a workflow to trigger a daily update of a date column, but the challenge has always been that you are obviously limited in how…
ProcessPower
My power is intuitive. When I struggle to cope with all the deadlines and those activities that need to be done, I use Smartsheet alerts and set recurring reminders. I feel most in my power when I am Valued.
Introduce myself
Good morning from Spain. I'm systems engineer and work as IT manager (kind of CTO and CEO) at a consultory named IBERSYD. I'm working with Smartsheet since January 2021, and I'm fully in love with it. I spend most of my time working daily with Smartsheet, creating its architecture, sheets, workflows, dashboards, and so. I…
Tracking Time
Hopefully this post will help someone looking for a solution for dealing with time in Smartsheet outside of Resource Management. (Bolded the summary for quick access) I've recently run into an issue with a project. We are maintaining a lot of our data in Smartsheet, but a recent project got brought up about wanting to…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
URL Query String and CHAR() Function Helper Sheet
Greetings all, Because I grew tired of spending an inordinate amount of time piecing together URL query strings, I've compiled all of the UTF-8 character codes (that I came across) into an easy to use reference sheet. I've also added in a column for the corresponding CHAR() function codes and conditionally formatted the…

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Did anyone else have these errors this morning and then they went away?
We had major issues reporting from most of our users this morning, but never got ahold of Support. Did anyone one else have these issues. They seemed fixed now. Filters not appearing on sheets Trouble adding users to groups Inability to edit within Smartsheet
October Question of the Month - Join the conversation and receive a badge
Hi Community! I love reading your stories, and September's question had some truly brilliant ones. It's clear you're some of the coolest people around, with everything from diving into the world of AI to building a custom playground for your parrot! I especially loved seeing so many of you working on your Smartsheet skills…
Has Anyone Found Success Using Both Smartsheet and Microsoft Power Platform?
Hi everyone 👋 I work for a mid-sized company (~5,000–6,000 employees) that’s heavily invested in Microsoft technologies — we use Power Apps, Power Automate, Power BI, and more. At the same time, Smartsheet is widely used across our teams, especially for project tracking and collaboration. Right now, we’re in the middle of…

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