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SmartStories
A video series celebrating the vibrant voices of the Community.

September Question of the Month - Join the conversation and receive a badge
Community, you always do such a fantastic job with these questions! Last month, we loved learning how some of you explain Smartsheet to the children in your life, and reading the many ingenious descriptions everyone came up with. Comparing it to Legos, Minecraft, magic notebooks, the classroom, and a friendly wizard were…
Issues with SmartSheet Certification?
Hello SmartSheet Community! I am trying to take the project management certification exam, and for some reason when I get to the point of Talview trying to analyze the picture my camera produces it gives me a never-ending loading circle, effectively barring me from taking the test. Has anyone else had this issue? I've…
Knowledge Management
Has anyone created a knowledge library within SS? I wasn't able to locate a template or examples.
Turning Challenges into Solutions: My Journey with Smartsheet
Hi everyone! I’m Nico, founder of Lighthouse Consultings, and a big fan of Smartsheet. I’ve been using Smartsheet for years to help businesses streamline their workflows and improve collaboration. I still remember the first time I implemented Smartsheet for a client—it completely transformed how they managed projects and…
[RECAP] SAP x Tim Hoppin: Evolving Creative Culture
“Creativity without impact is wasted.” Tim Hoppin, SAP’s Chief Brand and Creative Officer, has learned a lot about creativity through his very successful career. On this episode of the Brand Collective Podcast, he shares his thoughts on the right time for a rebrand, his relationship with award winning work, the importance…
Preserving Human-Driven Modifications in Smartsheet
Hi Community. Reflecting on the solution to kbloch's question regarding unwanted automation changes in Smartsheet, I devised a method to track human-driven modifications. I want to share this approach with the community, hoping it can enhance how we manage and restore data integrity. Step-by-Step Process to Preserve…
Smartsheet User Guidelines
Good Afternoon, We are expanding our use of Smartsheet. I am looking for any information that you may have on guidelines/parameters that your company put in place for your employees to use when creating content in Smartsheet. We are attempting to come up with a list but would love to hear everyone's feedback on this. If…
August Question of the Month - Join the conversation and receive a badge
If you’re a mentor, or want to be one in the future, July’s question is a must-read. Some of the responses were especially popular, and I’ve been looking forward to sharing them with you. Drumroll please… 🥁 What YOU value the most in a mentor is — empathy, patience, encouragement, support, inspiration, and trust. A great…
Save for Later Option in Forms
I don't believe there is a save for later option in forms. I hope I am wrong! :) What is the best way to allow for multiple people to update information in a form? I really don't want to create 4 forms based on the team in the organization that will need to fill it out. Am I missing any better alternatives?
[RECAP] Former Shutterstock x Michael Francello: Breaking Down AI Ethics
On this episode of the Brand Collective Podcast, explore the topic that is on everyone’s minds these days — AI. Join the hosts for a conversation with ethical AI evangelist Michael Francello, from the perspective of optimistic skepticism. Here are some of the key takeaways from the episode: A chat about the rights of…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
URL Query String and CHAR() Function Helper Sheet
Greetings all, Because I grew tired of spending an inordinate amount of time piecing together URL query strings, I've compiled all of the UTF-8 character codes (that I came across) into an easy to use reference sheet. I've also added in a column for the corresponding CHAR() function codes and conditionally formatted the…

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Brandfolder Collaborator User Guide
Get ready to seamlessly upload and organize content within your Brandfolder! This on-demand session is designed to help you become a confident contributor and collaborator, ensuring your team has the right assets at the right time. What You’ll Learn: Maximize Features in the Asset Modal: Learn to navigate the asset modal,…
Brandfolder Admin User Training
Managing digital assets doesn’t have to be complicated. Join us for this two-part, on-demand webinar series designed to give Brandfolder administrators the confidence and skills to create smooth, efficient workflows. Whether you’re just getting started or ready to optimize your setup, these sessions will help you unlock…
Smartsheet Customer Success Onboarding (Japan)
Smartsheet カスタマーサクセスオンボーディングは、Smartsheet についての基本を学びたい方向けに毎週開催しているインストラクター主導のトレーニングコースです。ウェビナーは、始めるための基本、共同作業、およびさまざまな方法での作業の視覚化の基本など、Smartsheet のご利用を開始するために必要なすべてを網羅しています。
Visualize Project Data with Smartsheet Dashboards
Create a dashboard that is collaborative, informative, and easily customized. In this webinar, you'll learn how to: Add and edit each widget type Surface real-time data from sheets and reports Share dashboards with collaborators Insert live, actionable content like videos, forms, and more
Create Real-Time Data Summaries with Smartsheet Reports
Learn how to report on your work at every level with: Sheet Summaries to define, organize, and understand sheet data Reports to consolidate rows from multiple sheets into a single view Roll-up metrics by grouping and summarizing report data

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October Question of the Month - Join the conversation and receive a badge
Hi Community! I love reading your stories, and September's question had some truly brilliant ones. It's clear you're some of the coolest people around, with everything from diving into the world of AI to building a custom playground for your parrot! I especially loved seeing so many of you working on your Smartsheet skills…
Meet John Foster, our September Member Spotlight! 🎉
Hey Community, I’ve got great news: Our September Member Spotlight is here, and it’s @John_Foster! John is an Operational Development Project Manager at Lloyd & Whyte Group Ltd in England, and is a Community Champion. Around 2018, John was doing research on project management solutions at a previous job, and they ended up…
Transferring files from Terminated "Provisional Members"
How do you transfer Smartsheet files belonging to Terminated "Provisional Members"? There are not the same options as for PAID Member users.

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