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SmartStories
A video series celebrating the vibrant voices of the Community.

Intro for Anja
Hi everyone, my name is Anja and I'm from Colorado State University. I've been using Smartsheet for close to 10 years now, and am continuing to learn more. I've gone from doing data entry only to designing an approach for multiple teams, and I'm excited to see what else I can learn here.
New interview alert!
Hey #Smartsheet fam! 🙋‍♀️ My friend and founder of PowerUp Business, Luciano Bastos, recently featured me on his blog post Get Smarter with Smartsheet, Your Go-To Tool for Effortless Teamwork and Efficiency. I'm grateful for the opportunity to be featured and share my expertise with others. I mentioned that an important…
Hello All!
I am a little late to the game here…. I am Jaime Elmen and I am extremely excited to be part of the Smartsheets Community and I am looking forward to ANY help I can get from the experts here. I am based out of Salt Lake City Utah and my 20+ year background is in Banking and Finance with a focus on Consumer and Commercial…
[RECAP] Ogilvy x Winston Noel: Creating on Cue
Curious what it’s like to be a copywriter, and being able to create on cue? On this episode of the Brand Collective Podcast, meet Winston Noel, an Associate Creative Director at Ogilvy, managing high-profile clients like Philips, Instagram, S. Pellegrino, and the ERA Coalition. He's got all the insights you're looking for:…
May Question of the Month - Join the conversation and receive a badge
Last month, we asked you to share something you would try if you knew you couldn’t fail, and the responses showcased the beautiful diversity of our Community. As some of you pointed out, failure is an important part of learning and improving, but it’s still amazing to know what you would pursue if that wasn’t a concern. I…
New Employee Onboarding and Ever boarding workflow in Smart Sheet
I wanted to share that our higher education division (3 units) needed a global system for onboarding and ever boarding so I created a system containing a task list, 3 dashboards (one for the supervisor, one for the employee, and one for systems), a short new employee form, along with automation and alerts for 3 time frames…
Greetings from New Jersey!
Hi Smartsheeters, I am fairly new to Smartsheet. I've been using it since November 2023. Just earned my Core App certification. I'm hoping to increase use of Smartsheet at my company and find ways to automate processes and integrate data from other systems. On the weekends I'm busy doing pottery and riding my ebike.
New Girl Question - What's your best/favorite way to learn on Smartsheet?
There are lots of options. How do you like to learn best? I'm newer to Smartsheet and really want to dive in to achieving different badges. I love the gamification aspect of it. My role is a hybrid of change management, communications, marketing, stakeholder management, project management, and strategy.🤩
Using Smartsheet as a Computerized Maintenace Managment System (CMMS)
I'm trialing a process to use Smartsheet as a CMMS to assign Maintenace work orders in an interim process until we on board our new CMMS. I will be uploading all the assets into Smartsheet and then assign Preventative Maintenace work orders through the Automation process to mechanics, I'll also trial a Maintenace portal…
Celebrating Smartsheet Community
I got these excellent gifts last week in recognition of Leader status here and while I love the swag and badges, I want to emphasize how genuinely enriching it is to connect with all of you here! It sincerely makes my day when people here share for the greater good. Thank you @Arsineh @Alison Clancy @Rebeca S. and all of…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
URL Query String and CHAR() Function Helper Sheet
Greetings all, Because I grew tired of spending an inordinate amount of time piecing together URL query strings, I've compiled all of the UTF-8 character codes (that I came across) into an easy to use reference sheet. I've also added in a column for the corresponding CHAR() function codes and conditionally formatted the…

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Did anyone else have these errors this morning and then they went away?
We had major issues reporting from most of our users this morning, but never got ahold of Support. Did anyone one else have these issues. They seemed fixed now. Filters not appearing on sheets Trouble adding users to groups Inability to edit within Smartsheet
October Question of the Month - Join the conversation and receive a badge
Hi Community! I love reading your stories, and September's question had some truly brilliant ones. It's clear you're some of the coolest people around, with everything from diving into the world of AI to building a custom playground for your parrot! I especially loved seeing so many of you working on your Smartsheet skills…
Has Anyone Found Success Using Both Smartsheet and Microsoft Power Platform?
Hi everyone 👋 I work for a mid-sized company (~5,000–6,000 employees) that’s heavily invested in Microsoft technologies — we use Power Apps, Power Automate, Power BI, and more. At the same time, Smartsheet is widely used across our teams, especially for project tracking and collaboration. Right now, we’re in the middle of…

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