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SmartStories
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Welcome Page for Admins
For all those system admins out there. Here is a quick little helpful idea for you. Set up a welcome dashboard with helpful links and tips. Doing this has help reduce the amount of questions I get on a daily basis. Just add this in the admin center as the welcome page and force it to appear the next time everyone logs in.…
Community Intro
Hi everyone, my name is Melissa and I have been working with Smartsheet for about five years in the financial services industry. My expertise spans a wide range of Smartsheet functionalities, including advanced formulas, data validation, conditional formatting, automated workflows, and integration with other popular tools.…
Smartsheet Introduction
Hi everyone, My name is Regina and I work for a multi-hospital system in the great state of Georgia! My job title is Accreditation Specialist, so I work closely with our accrediting body and our staff to ensure we provide safe (and the best!) care to our patients. I was handed Smartsheet about a year ago from one of our…
May Question of the Month 💭 Join the conversation and receive a badge
Hi everyone, We recently shared a Forbes article from our EVP of engineering, Praerit Garg that spoke about the big impact managers have on the performance and retention of their teams. In keeping with the topic of career impact, this month's Question of the Month asks: Who has had the biggest impact on your career and…
New to Smartsheet Tips?
Just started a new job. Company is new to smart sheet. Right now I work in data entry and basic automation. Eventually working towards full processes and product creation. Does anyone have any tips or tricks that I should know to help work through it. So far I enjoy using smart sheet and would like to learn more.
Any ideas on automatically creating workscope packages base on changed rows?
I have a large database that users can make changes to, those changes are then put into a workscope for processing. I don't think I want to use the highlight changes feature, because sometimes the changes may stay in limbo before processing for more than a month or two, and I don't want to use show changes since I last…
Newish Community Member Intro
Howdy Folks! My name is Christian, and although I've been here a year, I never introduced myself. I'm a Controls and Automation Engineer that uses SmartSheet for project management and time tracking. My favorite SmartSheet pastimes include making long, complex, cross-sheet formulas, fully automating data entry, and lurking…
Critical sheet status
Hello everyone. I have another personal best practice to share. I am sure like many of you there is a method to the madness. You have some absolutely critical sheets and if not kept within limits could crash it all. So In order to keep eyes on my critical sheets I created a Sheet status page for me to monitor all those…
Onboarding Introduction
Hi all, Running through my onboarding packet and made it to step #2! Woot-woot. My name is Roger, I am new to smartsheet but already creating sheets, reports, dashboards and have quite a few automations. I love how customizable it can be without over complicating it. Looking forward to learning together. (Did I get the…
New Community Member Intro
I have been lurking for a while, simply reading all the help I can get in the community, and I thought it was time I introduced myself. My name is Sherry Barnes-Fox. I am a Project Analyst over at Medtronic for over a year and a half now. I didn't know anything about Smartsheet when I came here, and I have quickly become…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
URL Query String and CHAR() Function Helper Sheet
Greetings all, Because I grew tired of spending an inordinate amount of time piecing together URL query strings, I've compiled all of the UTF-8 character codes (that I came across) into an easy to use reference sheet. I've also added in a column for the corresponding CHAR() function codes and conditionally formatted the…

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Core Product Certified
So glad to have finally gotten round to taking the Core Product Certification 🎉Hopefully the first of many more to come!
June Question of the Month - Join the conversation and receive a badge
Hey Community, Loved your responses to last month’s question. We've got everything from money detectives to wizard assistants among us, and I’m sure any 5 year old would be very impressed. 😉 I also noticed many of you included images that looked like they jumped right out of a children's book — a very nice touch! Now, get…
Introduction
Good Day Everyone, My name is Kattie and I am somewhat new to Smartsheet. I am trying to find some folks who would be willing to assist me with a few things or suggestions. For example I am trying to setup a PMO and I am having a few issues related to the intake sheet and the Project Metadata Sheet. I also have a task to…

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