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Get to know outstanding members of the Community.
SmartStories
A video series celebrating the vibrant voices of the Community.

New Employee Onboarding and Ever boarding workflow in Smart Sheet
I wanted to share that our higher education division (3 units) needed a global system for onboarding and ever boarding so I created a system containing a task list, 3 dashboards (one for the supervisor, one for the employee, and one for systems), a short new employee form, along with automation and alerts for 3 time frames…
Greetings from New Jersey!
Hi Smartsheeters, I am fairly new to Smartsheet. I've been using it since November 2023. Just earned my Core App certification. I'm hoping to increase use of Smartsheet at my company and find ways to automate processes and integrate data from other systems. On the weekends I'm busy doing pottery and riding my ebike.
New Girl Question - What's your best/favorite way to learn on Smartsheet?
There are lots of options. How do you like to learn best? I'm newer to Smartsheet and really want to dive in to achieving different badges. I love the gamification aspect of it. My role is a hybrid of change management, communications, marketing, stakeholder management, project management, and strategy.🤩
Using Smartsheet as a Computerized Maintenace Managment System (CMMS)
I'm trialing a process to use Smartsheet as a CMMS to assign Maintenace work orders in an interim process until we on board our new CMMS. I will be uploading all the assets into Smartsheet and then assign Preventative Maintenace work orders through the Automation process to mechanics, I'll also trial a Maintenace portal…
Celebrating Smartsheet Community
I got these excellent gifts last week in recognition of Leader status here and while I love the swag and badges, I want to emphasize how genuinely enriching it is to connect with all of you here! It sincerely makes my day when people here share for the greater good. Thank you @Arsineh @Alison Clancy @Rebeca S. and all of…
Using WebHooks & API to create your own custom Column Functions
I thought it might be useful to share a general method I developed to add Functions missing from Smartsheet. This technique makes use of WebHooks & the API. Most important: users can add this to their sheets nearly as easily as they can add formulas. They do NOT need my help as a programmer For example here are a couple…
Did Smartsheet's change their policy whilst I wasn't looking?
Did Smartsheet's change their policy whilst I wasn't looking? You have to pay for anyone who wants to add data to a sheet you as admin have created with a pro account? that's cheap.... back to teams and spreadsheets… 💀
The paradox of governing user autonomy
Hello Community, In the world of hybrid work and AI’s promises to transform the workplace, IT departments find themselves in the seemingly paradoxical position of expanding access to information while also protecting it from ever-evolving threats. Chris Peake, Smartsheet’s CISO & SVP, Information Security, shares how we…
Our first Overachiever Guest is here! [RECAP] Homecare Homebase x Sara Cook
The latest episode of the Brand Collective Podcast is a treat for all of us. Featuring one of our very own Smartsheet Overachievers — @Sara_Cook! She’s the Marketing Director of Brand Management and Content at Homecare Homebase (HCHB), and also participates in several programs with Smartsheet other than the Overachievers,…
April Question of the Month - Join the conversation and receive a badge
We really had a blast with March’s question, didn’t we? Whenever we ask about music, the Community comes together with all kinds of songs, artists, and genres, and that’s one of my favorite things! Hopefully your playlists have gotten some fun additions in the last month — I know mine did. Now it’s time for a new question…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
URL Query String and CHAR() Function Helper Sheet
Greetings all, Because I grew tired of spending an inordinate amount of time piecing together URL query strings, I've compiled all of the UTF-8 character codes (that I came across) into an easy to use reference sheet. I've also added in a column for the corresponding CHAR() function codes and conditionally formatted the…

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Meet Amit Wadhwani, our December Member Spotlight! 🎉
It’s the holiday season, and we’re featuring a very special Community member to help us end the year: @Amit Wadhwani, Community Champion and our December Member Spotlight! Amit is the Vice President of Operations at Ignatiuz, Inc. and lives in Pennsylvania in the US. In 2017, his manager at the time asked him to look for…
Smartsheet has been recognized as a Leader in the 2024 Gartner Magic Quadrant for Collaborative Work
Hello Community, Did you hear the great news? Gartner recognized Smartsheet as a Leader in the 2024 Magic Quadrant! Not only was Smartsheet recognized as a Leader in Collaborative Work Management for the second year in a row, but we were also recognized with a Gartner Peer Insights ™ ‘Customers’ Choice’ distinction for…
December Question of the Month - Join the conversation and receive a badge
During November, we had a great conversation about AI, and how it's helping you to work smarter, not harder. We loved reading how you use it with your formulas, to analyze data, onboard new users, or even as a trainer to improve your skills faster. We also received excellent video responses, and you’ll see a selection of…

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